BW Event Rules & Regulations

Team

  • The event must be started and completed by the entire team.
  • All members of the team must be within visual and hearing distance of all other members of their team at all times, i.e. spread over no more than 50m.
  • No substitutions during the race will be allowed.
  • The team is to complete the entire event without any assistance.
  • Teams are required to pass through all transitions and checkpoints (CP’s) in the order designated by the Organiser.
  • Teams will visit designated transitions areas to change racing disciplines, refill their supplies, change clothing and gear.
  • Teams can arrive at the registration with a normal sedan. No 4*4 is needed. Vehicles can be parked at the registration venue for the duration of the event.
  • Teams only have to carry compulsory gear but are welcome to take more equipment if needed.
  • All team members are required to pass through all transitions and checkpoints together. 
  • Teams will visit each Check Point and mark off the allocated code onto their supplied passport.
  • Check points (CP’s) must be done in numerical order.
  • Race marshals may request the passport for inspection. Failure to mark a checkpoint correctly on the passport will result in the team ranking being adjusted, unless the team returns to the missed point and the team in full complement, re-do the route from the missed point on.
  • Teams who lose their passports, ranking will be adjusted.

2.     Support Crew

  • No team support members will be required. Supporters are welcome to support their team’s progress at the start / finish area. These areas will be indicated at race briefing.
  • The best way to follow your team’s progress is to become a volunteer race official. Contact race organisers for more information.
  • No physical support is allowed. Any form of physical support will lead to the team’s disqualification.
  • Supporters may provide moral support in any transition areas.

3. General Rules

  • Any team and/or individual who tests positive for illegal substances will be barred from all events for a minimum period of two (2) years. (See www.infosource.co.za/druglist for illegal substance details.)
  • Any individual, male or female, will be barred from all events for life if found to have used physical violence during the course of the event.
  • Abusive language will not be tolerated. Persons wishing to express outrage will do so in a controlled manner through their team captain only.
  • Teams crossing the finish will be given a “line finish position”. This is pending the outcome of illegal substance test results, complaints and/or any further information coming to the organisers’ knowledge.
  • The first team to complete the event, having complied with all rules and regulations and time penalties taken into consideration, will be considered the winning team.
  • Any abuse of or disregard for instructions given by race marshals to any team member, will result in immediate disqualification and a disciplinary hearing at the end of the race. The disciplinary hearing may result in additional penalties.
  • If a team member withdraws the remaining team member can only continue if the event organiser has been notified and has given permision for the team member to continue.

4. Medical Assistance

  • Medical crews will be available for medical treatment and consultation within transition areas when available.
  • Medical treatment within transition areas is limited to basic first aid and advice. Should a racer require advanced life support, active fluid replacement therapy (IV), the administration of any oral or intravenous drug, then that racer, subject to the Race Director’s final decision, will be prevented from continuing with the event.
  • The medical crew has the authority, on confirmation of the Race Director, to withdraw a racer from an event should the racer’s further participation in the event possibly result in permanent injury, disability or death to the racer or his/her teammates.
  • Racers are obliged to carry the team’s personal medications in the team first aid kit or on the person concerned. The medical crew will not be on hand to supply personal medication should the team concerned have failed to supply their own.
  • The medical crew will provide immediate emergency treatment and stabilisation. Should a racer require transport by road or air ambulance, the cost of any transport out of the race environment will be carried by the patient
  • Racers are strongly advised to take appropriate insurance against the costs of emergency evacuations and repatriation.

5. Complaints & Appeals

  • All complaints and/or queries are to be directed through the team captain. Only the captain is allowed to direct questions, objections and complaints to the organisers and/or their Management Team.
  • In the event of there being discrepancies in finishing positions resulting from such reports and/or complaints, the Prize Giving will only take place after a verdict has been reached by the Race Director.
  • Positions announced at Prize Giving are subject to the results of illegal substance tests and any further findings brought to the attention of the organisers.
  • Any team wishing to appeal or complain any aspect of the event can do so. Complaints are to be received by the Race Director within 30 minutes of the team crossing the finish line. Complaints may only be made with first hand knowledge. No second-hand reports will be accepted or considered.  Appeals regarding decisions are to be received by the Race Director within 30 minutes of the decision.
  • The Event Organiser, as advised by marshals, will consider appeals.

6. Disqualification/Time Penalties

  • Any team transgressing the 50 meter, visual and hearing distance rule ranking will be adjusted.
  • Any team found not to be equipped with the compulsory equipment, as specified,  will not be allowed to start the event.
  • Any team found to have transgressed the rules and regulations of the event and/or acting contrary to the spirit of the event will be liable for disqualification.
  • The Race Director may impose a disqualification or penalty taking into consideration the spirit of the event. A statement will be requested from the applicable team captain should they wish to explain or justify the team’s actions.
  • Any team and/or individual refusing to undergo testing for illegal substances will be disqualified.

7. Spirit of the Event

  • Not cheating with regard to the rules and regulations of this event and the sport.
  • Where one team finds another in need of medical attention – they must stop to assist.
  • Abiding by the rules and regulations of this event and sport.
  • Being eco-friendly, polite and prepared to assist a fellow man in need.
  • Not misleading organisers and/or marshals with inaccurate/incomplete information.
  • Not removing checkpoints or signage of any sort.

Rules & Regulations supplied by Kinetic Events in according to Adventure Racing World Series and enforced by Aloe Adventures